Event Notification Form

Before completing this form, please note:

• Once starting the form, you will not be able to save progress and will need to complete the full form for it to be submitted.
• After you have submitted your form you will receive an email by return, giving you a copy of the form you have submitted. This is sent to the email address you enter as contact at the bottom of the form.
• Please take care to enter the details of your email and contact number carefully, we have several incidents of wrong information being entered which means that you will not receive a copy of your form, and nor will the team be able to contact you.
• Due to the large number of forms being submitted, please allow 7 to 10 days for the team to reply to your event notification form.
• Once the team reply, they will be able to advise whether further information is required, or whether you will be invited to a SAG meeting or any different actions/suggestions.
• We should point out that submission of this form to Magna Vitae, and our sharing it with statutory agencies, doesn’t constitute any application to use land, nor any application for highways traffic management permissions or other licences that may be required for the event to take place legally or safely.

Event Details

Details of the person and organisation organising the event:

Details of the Landowner:

Description of activity at your event:

This section is very important to your notification. It helps Magna Vitae to understand your event, and therefore provide you with appropriate or neccessary support information. If any of these details change, please email events@mvtlc.org using the reference number given when this form is submitted.

Please include all the details of all the activities taking place. It may be simpiler to provide a separate document with this information, if preferred, which can be attached below.

If ‘Yes’, please provide the following information if known:

Do you intend to use:

If ‘Yes’ to Professional/Paid Stewards or Security, please provide the details below if known:

If you are unsure about any of the above topics/questions referred to on this form then further information, including templates for documents, can be found at www.lincolnshire.gov.uk and entering ‘Lincolnshire Event Safety Partnership.’ in the search bar, or by clicking on the hyperlink below.

https://www.lincolnshire.gov.uk/emergency-advice/lincolnshire-event-safety-partnership

You can also email Magna Vitae on events@mvtlc.org for further advice or information.

What Happens Next:

Once your event notification form has been submitted to Magna Vitae you will receive an acknowledgement with a reference number.

You will be able to print this document/retain a copy for your records.

Magna Vitae and/or agencies will contact you to advise whether or not they require further information or if there are any concerns relating to the event, location or dates.

They may also contact you to attend a Safety Advisory Group meeting if there is information or guidance they consider is relevant with regard to safety at or around your event.