Event Notification Form

Event Notification Form


YesNo
Are there risk assessments available for your event? (If yes, please provide copies)
YesNo
Are First Aid facilities and/or personnel available at the event? (If yes, please fill out the information below)
YesNo
Is the organisation registered with the CQC (Care Quality Commission)?
YesNo
Is Fire Fighting Equipment (FFE) provided on site?
YesNo
Will there be Volunteer Marshals/Professional Paid Event Stewards working at your event? (If yes, please provide details below)
YesNo
Will there be security at your event? (If yes, please provide details below)
YesNo
Do you have a Lost/Found Children and Vulnerable Persons Policy? (If yes, please provide a copy)
If you are organising a public event, you will need to have public liability insurance cover in place with at least £5m cover. Do you have Public Liability Insurance cover in place for your event? (If yes, please provide a copy of your insurance certification and schedule when you submit this form)
YesNo
Do you plan to use the Public Highway at your event?
YesNo
Are you applying for a road closure? (If yes, please provide copies of your traffic management and signage plans)
YesNo
Will there be any traffic on-site during your event?
YesNo
In the event of adverse weather or an emergency, do you have a Contingency Plan in place?
YesNo
Will you be providing or selling food? (Please note that food hygiene legislation applies to any activity that involves handling food and drink)
YesNo
Do you require water at your event? (Please note that food hygiene legislation applies to any activity that involves handling food and drink)
YesNo
Does your event require access to Council-run Public Toilets? (If yes, please contact East Lindsey District Council's Neighbourhood Services Team on 01507 601111 to discuss your requirements)

Noise at your event

The Council, at the same time as wanting to promote events in the East Lindsey District, has a duty of care under the Environmental Protection Act, to prevent noise nuisance. Please be aware that if you are planning on having PA systems, amplified music or any other form of 'noisy' activity, you must, as the Event Organiser, ensure that the level of noise is monitored and controlled.


YesNo
Do you give permission for your contact details to be added to a database, for use internally and by members of the public enquiring about the event?
YesNo
Do you plan on displaying directional signs, banners, posters?

Please note:

Lincolnshire County Council (LCC) Highways request that posters, banners, etc. are not positioned on street furniture, roundabouts, pedestrian crossings or railings along the public highway. If you do this and LCC Highways become aware, the items will be removed.


Please return your completed Event Notification Form via email to events@mvtlc.org

Your information will be processed in accordance with the law, in particular the Data Protection Act 1998.
The information you provide will only be used for Magna Vitae purposes unless we are required by law to do otherwise.